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Parish Volunteer/Screening Co-ordinator

Ministry Description

Position Risk Assessment: High
Term of Office: 2 years, renewable - appointed by Incumbent
Supervision and Support: Reports to: Incumbent
Staff Liaison (if different from above): The Diocesan Screening Resource Person
Committee/Board responsible for this ministry: Administration Committee
Purpose: To implement the Responsible Ministry: Screening In Faith Policy in the parish.
Population(s) served: Parish Leaders

Skills / Qualifications:

  • committed to screening of volunteers and staff
  • experienced manager of people (paid or unpaid)
  • excellent communicator
  • skilled project manager
  • organized and comfortable with detail as well as the big picture
  • self-starter / requires minimal supervision
  • comfortable using the computer and phone
  • volunteer management certificate, Human Resources or risk assessment training or experience an asset
  • position requires a Police Records Check

Spiritual Gifts Recommended:

  • Leadership
  • Organization
  • Discernment

Training Provided:

  • Diocesan Screening Training, or On-the-job Training
  • in-service training (on-going, as needed)
  • Diocesan Sexual Misconduct training every 3 years

Meeting Date & Time:

  • meet with other members of the team as needed
  • start-up phase: 4 hours per week (one-time for 2-4 weeks)
  • follow-up phase: 2 hours per week at recruitment time
  • tracking phase: 0.5 hour per week (average)

Duties & Responsibilities:

Start-up:
  • attend pertinent Diocesan training
  • design your parish screening process
  • develop a parish training plan
  • determine the risk assessment for each parish position (see Diocesan Responsibility Ministry Policy, Risk Assessment Checklist, Appendix D)
Follow-up:
  • reduce the risk in each position, where possible, especially for high risk positions
  • inform and prepare ministry leaders for their expanded role
  • ensure that appropriate training opportunities are available for all volunteers and staff
  • set up and maintain an appropriate information, storage and retrieval system
Tracking:
  • support and monitor ministry leaders to insure that volunteers and staff are supported and that annual evaluation procedures are carried out
  • be aware of any changes in volunteer and staff positions and immediately modify screening processes and documents to include significant changes
  • review all positions annually prior to the Vestry Meeting to keep them current

Limits of the Position:

  • uphold the Diocesan and parish policies regarding Responsible Ministry: Screening In Faith
  • will comply with the policies and guidelines of the Anglican Diocese of Toronto regarding confidentiality and accepted communication processes
  • will meet with leaders, volunteers or staff in a public place, normally. If meeting one-on-one, will follow the policy for such meetings

Benefits & Opportunities:

  • have a profound effect on the overall health of our congregation
  • influence how the congregation can maximize volunteers’ contributions
  • provide a safe place for ministry
  • work with great people
  • be part of an effective team

Office Instructions: Provide a copy of this position description to the applicant. Place a copy in the applicant’s file in a locked filing cabinet. Record the completion of this step on the applicant’s Screening Checklist.

Rev: November 27, 2003